Change Requests Process Overview
This page is maintained by the Service Manager, Shaun Pullen, who you should contact for further information.
There are four stages of activity surrounding a Change Request. Please see below for further details.
Stage 1 : Logging the change request
Stage 2 : Initial Assessment
Usually, within two weeks, a CamSIS Functional Analyst will then be in contact to arrange a date/time to review your Change Request with you.
The Functional Analyst will work with you to build a business case and to make an initial review of possible resources that could be required.
New Change Requests Currently Waiting to be Assessed
Last Update: - 16/02/21 sp901
|
HEAT |
Description |
From |
Request |
Required |
Target |
Status |
CR Form / iCRD |
|---|---|---|---|---|---|---|---|
|
487868 |
Automated upload of examiner information |
Kerri Gardiner |
February 2021 |
01/10/2021 |
CR: camsis_change_request_form exr info.docx iCRD: |
||
|
483109 |
New CI for populating subplans for New MBBCH and VETMB |
Selina Day |
January 2021 |
asap |
CR: Change_request_form_2019_New CI for populating Subplans for Medics and Vets.docx iCRD: |
||
|
467916 |
Using preferred name type for emails to students |
Emma Rixon |
December 2020 |
n/a |
CR: camsis_change_request_form_v01_03_Preferred name.docx iCRD: |
||
|
487568 |
Email to reinstated applicants |
Rhea Tubby |
February 2021 |
05/02/2021 |
ASSESSMENT |
||
|
486430 |
Add ADMA checklists to 360 Admissions |
Rhea Tubby |
February 2021 |
01/03/2021 |
ASSESSMENT |
||
|
483112 |
Removal of submission dates |
Selina Day |
January 2021 |
01/09/2021 |
ASSESSMENT |
CR: Change_request_form_2019_New CI for removing Masters Submission Dates.docx iCRD: |
|
|
467953 |
Research/taught field in CamSIS Search |
Emma Rixon |
December 2020 |
n/a |
ASSESSMENT |
CR: camsis_change_request_form_v01_03_ CamSIS search study method.docx iCRD: |
|
|
462400 |
Import ‘Visa Requirement’ recorded in GAP into to CamSIs |
Dishani Weththasinghe |
December 2020 |
ASSESSMENT |
CR: EU Settlement Scheme status-011220.docx iCRD: 462400 ICRD - Bring EU Settlement Scheme information from GAP to CamSIS |
||
|
450461 |
Viewing graduation ceremony information |
Ausra Gudeliauskaite |
November 2020 |
When possible |
2_21 |
ASSESSMENT |
CR: |
|
283366 |
Christ's College verification letter for PGRD students |
Louise Yirrell |
September 19 |
ASAP |
ASSESSMENT |
CR: iCRD: 283366 ICRD - Christ's College verification letter for PGRD students |
|
|
376986 |
Dummy org required to own course shared across depts |
Kal Winston |
April 2020 |
- |
ASSESSMENT |
CR: No form yet, details on HEAT call iCRD: |
|
|
310403 |
Method for Upload data for ITT returns to CamSIS |
Ursula Clarke |
November 2019 |
July 2021 |
ASSESSMENT |
CR: 310403 - FoE upload statutory ITT returns data to CamSIS_final (1).docx |
|
|
397316 |
CamSIS Search citizenship reporting |
Maria Wylie (was originally logged by Richard Sellens) |
June 2020 |
8_20 |
ASSESSMENT |
||
|
318621 |
Facility for further placements to be added |
Tracey Boram |
November 2019 |
July 2020 - Project sized |
REASSESSMENT |
CR: camsis_change_request_placements for year abroad.docx iCRD: 318621 ICRD - Facility for further placements to be added |
|
|
357813 |
GRAD to PGRD - structural changes |
Tracey Boram |
March 2020 |
Overall BGS and GRAD removal is project sized due to current structures in CamSIS and the required impact analysis. |
REASSESSMENT |
CR: Change request for GRAD to PGRD.docx iCRD: 414014 ICRD - Changing Graduate to Postgraduate on customer facing pages and communications |
|
|
353030 |
PFRS email to College Graduate Tutors |
Duncan Needham |
March 20 |
? |
REASSESSMENT |
CR: camsis_change_request_form_353030.docx iCRD: not needed |
|
|
240620 |
Credits on Transcript |
Tracey Boram |
May 19 |
ASAP |
|
REASSESSMENT |
|
|
310382 |
EDM access for Faculty of Education |
Ursula Clarke |
November 19 |
October 20 |
REASSESSMENT |
||
|
262286 |
Improve email notifications and worklist filtering for PGRD administrators |
Freya Villis Richard Sellens |
July 19 |
October 19 |
REASSESSMENT |
CR: Change request from the Postgraduate Admissions Review.docx |
|
|
49191 |
ICE Interface Changes Import of further information into CamSIS from GAP - This will be a change in working process |
Ola Dlugokencka |
November 17 |
April 18 |
REASSESSMENT |
||
|
95231 |
Request for academic view available to Tutorial Staff |
Rebecca Sawalmeh |
May 18 |
ASAP |
REASSESSMENT |
Stage 3: Prioritisation
There are two areas of Change Request management.
BAU where resources are sourced from the CamSIS Live Ops team where time can be factored into the daily support schedules. These are usually smaller asks from resources where interruption by support tasks does not cause an issue. A recommendation to proceed or not with the Change Request will be made at a bi-weekly CamSIS Live Ops meeting and this, and scheduling expectations, will be feedback through the Service Manager.
Project where resources are sourced from the staff allocated to CamSIS improvement projects. These are usually the larger asks where a dedicated resource is required and so are prioritised alongside currently scheduled improvement project demands. The decision to proceed with the Change Request will be made at though consultation between the Portfolio Manager and the Business Owner of the service. Scheduling expectations will be feedback through the Portfolio Manager.
Please note that if a Change Request is statutory, priority will be promoted.
Stage 4: Current Status
Last Update: - 16/02/21 sp901
Change Requests added to the BAU list
|
HEAT |
Description |
From |
Request |
Required |
Target |
Status |
CR Form / iCRD |
|---|---|---|---|---|---|---|---|
|
TBC |
DfE Apply to replace UTT for 2022 cycle |
FoE |
August 2021 |
PLACEHOLDER |
N/A |
||
|
468016 |
CISS Status Overview to include admit term |
Emma Rixon |
December 2020 |
n/a |
IN PROGRESS |
CR: camsis_change_request_form_v01_CISS Status Overview.docx iCRD: |
|
|
400111 |
New worklist items for MST |
Laura Carnicero |
July 2020 |
September 2020 or ASAP |
IN PROGRESS |
CR: Additional worklist rules for MSTs.docx iCRD: 400111 ICRD - Additional worklist items for MST administrators |
|
|
157702 |
Audit User Access |
Audrey Leyland |
June 18 |
IN PROGRESS |
CR: |
||
|
236131 |
User Role Maintenance enhancements to manage new, modified and removed accounts. |
Simon Nicol |
May 19 |
IN PROGRESS |
|||
|
235133 |
Workflow configuration to be added to User Role configuration. |
Simon Nicol |
May 19 |
2_21 |
IN PROGRESS |
||
|
236136 |
Additional row level security to be added to User Role configuration |
Simon Nicol |
May 19 |
2_21 |
IN PROGRESS |
||
|
474141 |
Additional fields for ICE Inbound SOAP Interface |
Alison Webster |
January 2021 |
1 Feb or ASAP (statutory) |
IN PROGRESS |
CR1: Country of Birth.docx iCRD: 474141 ICRD - Additional fields for ICE Inbound SOAP Interface |
|
|
460818 |
Character limit notification on academic report comments |
Hamish Symington |
November 20 |
When possible |
2_21 |
IN PROGRESS |
CR: camsis_change_request_form_v01_03.docx iCRD: 460818 ICRD - Character limit notification on academic report comments |
|
209787 |
Description field of the Academic Programme Table |
Sarah Baddeley |
March 19 |
July 19 |
1_21 |
IN PROGRESS |
CR: 209787 Name of Qualification field.pdf iCRD: 209787 iCRD - Description field of the Academic Programme Table |
|
447632/443822 |
Update miscoded process to remove orphaned SAQ headers |
Richard Bartlett |
October 2020 |
ASAP |
2_21 |
IN PROGRESS |
CR: iCRD: |
|
449304 |
Enable updates to visa details from PBI Photo Status page |
Maria Wylie |
November 2020 |
When possible |
2_21 |
IN PROGRESS |
CR: ISO CR enable updates to visa details from PBI Photo page.docx |
|
382908 |
Give colleges access to Forecast of Residents Report |
Selina Day |
May 2020 |
July 2021 |
2_21 |
IN PROGRESS |
CR: Adding Freshers forecasting to College Tutorial Staff Roles.docx iCRD: 382908 ICRD - Giving College tutorial staff the ability to run their own forecasting report |
|
345563 |
Allow MST and MSTAs to apply for LTWA |
Alison Webster |
February 2020 |
October 2020 |
1_21 |
IN PROGRESS |
CR: Change Request - leave to work away.docx iCRD: |
|
348143 |
Delete function required for duplicate transcript requests |
Sarah Baddeley |
February 2020 |
2_21 |
IN PROGRESS |
CR: Change_request_form_February_2020_Transcripts- Delete function for ‘on hold’ duplicates.pdf iCRD: 348143 ICRD - Digitary Transcripts - Delete function for duplicate requests |
|
|
371579 |
CamSIS search - show duplicate documents |
Richard Sellens |
April 2020 |
June 2020 |
IN PROGRESS |
CR: 2020-03 CamSIS Search duplicate file upload items.docx iCRD: 371579 ICRD - CamSIS search - show duplicate documents |
|
|
403276 |
Annual update to UCPRC008 - long term solution |
Mike Horscroft |
August 2020 |
2021 |
IN PROGRESS |
CR: camsis_change_request_form_v01_03_annual_UCPRC008_update.docx iCRD: 403276 ICRD - Annual update to UCPRC008 (long term solution) |
|
|
475094 |
Supervision reports on ESS |
Emma Rixon |
January 2020 |
n/a |
TO BE SCHEDULED |
CR: camsis_change_request_form_supervision reports for alumni.docx |
|
|
298787 |
Add CRSid to search page for Add/Update a Person |
Audrey Hewson |
October 2020 |
- |
2_21 |
TO BE SCHEDULED |
CR: camsis_change_request_form_v01_03(1).docx iCRD: 298787 iCRD - Add CRSid to search on Add/Update a Person |
|
411914 |
Regenerating and retaining PAO certificates |
Richard Sellens |
August 2020 |
ASAP |
WITH USER |
CR: Regenerate and retain GAO certificates.docx iCRD: 411914 ICRD - Regenerating and retaining GAO certificates |
|
|
281918 |
Preferred name available via OBI |
Darren Cotterell |
Sept 2020 |
Not given |
WITH USER |
CR: camsis_change_request_form_v01_03_preferred_names_exposed_in_OBI.docx |
|
|
371950 |
Password protecting offer and confirmation certificates |
Richard Sellens |
April 2020 |
ASAP |
WITH USER |
CR: 2020-06 Password protect certificates.docx iCRD: 371950 ICRD - Password protecting offer and confirmation certificates |
|
|
354725 |
New DATA action reasons |
Tracey Boram |
February 2020 |
June 2020 |
WITH USER |
||
|
260811 |
Student Immigration |
Anthony Dangerfield |
July 19 |
? |
HOLD |
CR: camsis_change_request_form_Student Immigration July 2019.docx |
|
|
451952 |
CamSIS API feed for new Card System |
Monty Dawson (wgd23) |
November 2020 |
7/12/2020 |
HOLD |
||
|
182606 |
[CR] Alumni contact data for the HESA Graduate Outcomes Return(GOR) |
Aisling O'Neill |
December 2018 |
? |
HOLD |
CR: Alumni contact data for the HESA Graduate Outcomes Return (GOR) iCRD V01_01 (1).docx iCRD: |
|
|
312264 |
Streamline the process of adding supplicants to a degree ceremony |
John Hocking |
November 2019 |
? |
HOLD |
CR: 312264 - Adding supplicants v2.docx | 312264 - CRF Streamline the process of adding supplicants to a degree ceremony.docx |
|
|
63089 |
Option for PPD Online application form |
|
January 2018 |
? |
HOLD |
CR: Details on HEAT incident |
|
|
280325 |
Exam results data for colleges |
Catherine Fage |
September 2019 |
May 2020 |
HOLD |
||
|
371995 |
Give Student Registry ability to edit messages in activity guides and student SS |
Tracey Boram |
April 2020 |
TBC |
HOLD |
CR: Enable student registry to amend SSS messaging.docx iCRD: 371995 ICRD - Give student registry the ability to edit messages |
Change Requests added to the PROJECT list as their ask exceeds Live Ops capacity.
To be considered through the portfolio.
Last Update: - 16/02/21 sp901
|
HEAT |
Description |
From |
Request |
Required |
Target |
Status |
Scoping |
CR Form / iCRD |
|
324373 |
College allocator split |
Richard Sellens |
December 19 |
September 20 |
PROJECT |
1-2 months of functional analyst time |
||
|
310386 |
College allocation for PGCE applicants process change |
Ursula Clarke |
November 19 |
October 20 |
PROJECT |
Scope with 324373 |
||
|
257149 |
MST College Allocation |
Alison Webster |
August 19 |
January 20 |
PROJECT |
Scope with 324373 if MST processes remain with ICE alternative model migration of MST admin to PAO to estimate any development work needed to enable the transition. We are assuming that the migration would mean MSTs will be administered the same way as other postgraduate applicants to reduce a number of any exceptions to a minimum. With the above in mind the modelling resource requirements are: 4 weeks of full time functional time 4 weeks of full time user time from PAO plus ad hoc technical time to resolve road blocks This initial work will highlight any further development work needed. |
||
|
310377 |
Allow PGCE applicants to accept college offer and accommodation through self service. |
Ursula Clarke |
November 19 |
December 20 |
PROJECT |
CR: 310377 - FoE PGCE applicants accepting college membership and accommodation online.docx iCRD: 310377 ICRD - Allow PGCE applicants to accept college and accommodation |
||
|
344709 |
Unofficial Transcript |
Alison Webster |
February 20 |
January 21 |
PROJECT |
1 month of functional analyst time |
||
|
350895 |
Resurrection of ICE Credit Letter |
Alison Webster |
February 20 |
March 20 |
PROJECT |
Scope with 344709 and 354958 to check if the solution to unofficial and official transcripts will make this change request redundant |
||
|
354958 |
Official transcript for Modular students |
Alison Webster |
February 20 |
July 20 |
PROJECT |
Scope with 344709 |
CR: Official Modular transcripts.docx iCRD: not needed Bundle with scoping for 344709 ICRD - Unofficial Transcript |
|
|
243647 |
MS Dynamics - CamSIS integration for applicant and student data for JBS applicants/students/alumni |
Stuart Band (SB972) for GAO |
May 19 |
September 19 |
PROJECT |
3-4 weeks for a functional analyst to scope the import requirements. |
Should be included within the PG Funding project as part of the phase looking at CamSIS integration and Postgraduate Self Service. |
Further details can be found in the Live Ops space in Confluence here.