Logged data



As allowed by the Regulation of Investigatory Powers Act 2000 and the Telecommunications (Lawful Business Practice) (Interception of Communications) Regulations 2000, various information about the operation of the CamSIS system is logged and subsequently processed. Some of the information that is logged is classified as personal information in terms of the Data Protection Act 1998. This notice advises users of CamSIS what personal data is recorded, logged, and processed.

Any of the information mentioned below may be used in the investigation of unauthorised use or misuse of the CamSIS system and may also be used in the investigation of illegal activities.

The following information is logged by the CamSIS servers for the purposes of ensuring the proper running, accounting network use and planning changes:

  • The date and time of connection
  • The name or network address of the computer making the request. Note that the data recorded may be that of a web proxy rather than that of the originating client
  • The username, when known during authenticated (logged in) access to the site
  • The HTTP request, including details of the URL requested and cookies
  • The status code of the request (success or failure etc.)
  • The number of data bytes sent in response
  • Application usage information including programme and database trace logging, process initiation data and process output distribution data.

Web server information, whether raw or processed, is deleted within 7 days of its collection except when required as evidence or for the investigation of illegal activities. On certain occasions, web server information may be backed up and subsequently kept for a longer period. Application and Process Scheduler server information, whether raw or processed, is deleted periodically.

Exceptionally, personal information may be logged by the CamSIS system and used to diagnose misoperation or failure. The recorded information is searched for indications of errors or incorrect operation. The information is not processed except for the investigation of system problems or when the information is required for evidence or for the investigation of illegal activities.

Use of cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Some of the cookies we use are essential for the CamSIS website to operate and may be set upon arrival (see 'Essential site cookie' below). If you delete or block an 'Essential site cookie', the CamSIS site may cease to work correctly.

Cookie Name Purpose More information
Essential site cookie (authentication) PS _TOKEN Created when the CamSIS system authenticates a user (this includes upon arrival to any public CamSIS pages, such as Graduate Application, Graduate References). This cookie holds user authentication information that the system uses to verify user access.

The token remains in browser memory (it is not written to disk) allowing the user to navigate freely within the system without having to provide user credentials repeatedly.

There is no password stored in the PS_TOKEN cookie.
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Essential site cookie (authentication) PS_TOKENEXPIRE Set by the CamSIS system each time a resource is requested. Used to maintain when the user's session should expire.

This cookie remains in browser memory only and is not written to disk.
Visit the Oracle PeopleBooks website
Essential site cookie (authentication) *PSJSESSIONID CamSIS's web servers use browser cookies (containing the server path and domain) to establish session identity.

These cookies have a default name that's used to retrieve the cookie on each request to the web server. In an environment where multiple web servers are in, it is necessary to define unique session cookie names between web servers to prevent one cookie from overwriting another cookie of the same name set by a different web server. The path or domain of the cookie must be different to prevent overwriting.

This cookie remains in browser memory only and is not written to disk.
 
Non-essential site cookie PS_LOGINLIST This cookie remains in browser memory only and is not written to disk.  
Non-essential site cookie ExpirePage This cookie remains in browser memory only and is not written to disk.  
Non-essential site cookie (authentication) SignOnDefault The last authenticated username. Used to default the username on the sign on page.

This cookie is persistent.
 
Non-essential site cookie (portal) */refresh

Manages caching of homepage pagelets.

This cookie is persistent.

Visit the Oracle PeopleBooks website
Non-essential site cookie (portal homepage) HPTabName Date/time homepage tab was last accessed.

This cookie remains in browser memory only and is not written to disk.
Visit the Oracle PeopleBooks website
Essential site cookie (page content) UcTemplate* Ensures page content is displayed using the appropriate portal template (look and feel).

Base64 encoded data in JSON format.

This cookie remains in browser memory only and is not written to disk.
Base64 cookie value encoding is used to allow storage of characters not supported by the RFC 2109 cookie standard.
Non-essential site cookie (look and feel) UcClientSide* Managed in the browser using JavaScript. Stores data relating to events that occur in the client browser. Events can includes page element dimensions, keyboard/mouse actions and process progression.

Data is anonymous and does not expose any personal details.

Base64 encoded data in JSON format.

This cookie remains in browser memory only and is not written to disk.
Base64 cookie value encoding is used to allow storage of characters not supported by the RFC 2109 cookie standard.
Non-essential site cookie (notifications) UcNotification* Manages caching of Self Service notifications.

Base64 encoded data in JSON format.

This cookie remains in browser memory only and is not written to disk.
Base64 cookie value encoding is used to allow storage of characters not supported by the RFC 2109 cookie standard.
Non-essential site cookie (portal homepage) UcContentHeight* Used on homepage tab to reduce screen flicker. Stores the height in pixels of the table#content element between page loads.

This cookie remains in browser memory only and is not written to disk.
 
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