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Change Requests Status Overview

Change Requests Process Overview

This page is maintained by the Service Manager, Shaun Pullen, who you should contact for further information.

There are four stages of activity surrounding a Change Request.  Please see below for further details.

 

 

 

Stage 1 : Logging the change request

To ask for a change to the system, please complete a Change Request form and submit it to camsishelp@admin.cam.ac.uk. 

You will receive a Service Desk call number via email which can be used as a reference for future tracking.

 

 

Stage 2 : Initial Assessment

 Usually within two weeks, a CamSIS Functional Analyst will then be in contact to arrange a date/time to review your Change Request with you. 

The Functional Analyst will work with you to build a business case and to make an initial review of possible resources that could be required.

New Change Requests Currently Waiting to be Assessed

Last Update: - 18/02/20 sp901

Heat Ref No Brief Details Request From Request Date Forecast Date Status Form Attached

Statutory

Regulatory

348143 Delete function required for duplicate transcript requests Sarah Baddeley 12th Feb 20 Not given Next Step - Change_request_form_Feb_2020_Transcripts- Delete function for ‘on hold’ duplicates.pdf No
280325 Exam results data for colleges Catherine Fage 6th Sep 19 Before Main Exam period 2020 Assessment Complete - To Be Scheduled

280325 ICRD - Exam results data for colleges

Exam result data for colleges (JG comment).docx

College pivot table.docx

 
310403 Method for Upload data for ITT returns to CamSIS Ursula Clarke 11 Nov 19 1 Jul 2020 Assessment Complete - To Be Scheduled

310403 - FoE upload statutory ITT returns data to CamSIS_final (1).docx

310403 ICRD - Method for upload data for ITT

No
324505 CI for populating Prog/Plan stack Selina Day 17 Dec 19 Jul 1st 20

Next Step -

PARKED: WAITING FOR RESOURCE

Change_request_form_2019_New CI for populating PPS.docx No
341299 New query for Wolfson David Goode 29 Jan 20 Mar 20 Next Step - camsis_change_request_form_v01_03-2-1goode.docx No
318621 Facility for further placements to be added Tracey Boram 28 Nov 19 Jul 20 Next Step -

camsis_change_request_placements for year abroad.docx

318621 ICRD - Facility for further placements to be added

No
332523 Option to remove sensitive data from pdf downloads Andy Buckley 8 Jan 20 Aug 20

Next Step - 

Pass to GAO

camsis_change_request_form_v01_03 - personal information in PDFs.docx No
326006 Validation of Gender field in CAS  Maria Wylie 16 Dec 20 ASAP

Assessment complete

This will be added to the current project in progress

camsis_change_request_form_v01_03 (11).docx  
325543 CI for Student Groups Selina Day 16 Dec 19 Jul 20

Next Step -

PARKED: WAITING FOR RESOURCE

Change_request_form_2019_New CI for inputting student groups.docx No
316995 GAP view of external education providers Stuart Band 25 Nov 19 Not Given

Next Step -

PARKED: WAITING FOR RESOURCE

camsis_change_request_form_v01_03 (8).docx No
312264 Streamline the process of adding supplicants to a degree ceremony John Hocking 14/11/2019 Not Given

12/12/19 This has been parked.  An agreement has been made to assess this again in March/April

No

 

 

Stage 3 : Prioritisation

 

There two areas of Change Request management.

BAU where resources are sourced from the CamSIS Live Ops team where time can be factored into the daily support schedules.  These are usually smaller asks from resources where interruption by support tasks does not cause an issue.  The decision to proceed with the Change Request will be made at the weekly CamSIS Team Leads meeting and this, and scheduling expectations, will be feedback through the Service Manager.

Project where resources are sourced from the staff allocated to CamSIS improvement projects.  These are usually the larger asks where a dedicated resource is required and so are prioritised alongside currently scheduled improvement project demands.  The decision to proceed with the Change Request will be made at the termly held SISC Sub-committee meetings and this, and scheduling expectations, will be feedback through the Programme Manager.

Please note that if a Change Request is statutory and needs to be presented at a SISC Sub-committee meeting, dependant on urgency, it may be presented to the board via email notification for quickest decision making.

 

Stage 4: Current Status

Last Update: - 20/2/2020

Change Requests added to the BAU list

Heat Ref No Brief Details Request From Request Date Forecast Date Status Form Attached

Statutory

Regulatory

327511 Enable Pool on 3rd February Richard Bartlett 19th Dec 2019

03/02/2020

April 2020

Scheduled for April 2020 No Form Needed No
298094 Excel CI for adding rows on Student Programme/Plan Alison Webster 16 Oct 19 1st Jun 20

Scheduled for Release

11 Feb

PARKED: WAITING FOR RESOURCE
Will be reassessed Feb 18th

Excel CI for adding rows on PPS.docx

298094 ICRD - Excel CI for adding rows on Student Programme/Plan

 
297089 CamSIS for Academics - issue with select student tickbox Christopher Lester (cgl20) 14 Oct 19 ASAP

This work will be done as part of the accessibility project.  The work will be gradual in its appearance so: -

  1. This work will be included within BAU
  2. A maximum of 2 days of work should be allocated within each release period
297089 ICRD - Improvement to the student tick box on Academic Self Service  
343041 Additional permissions for Business Course Administrator role Carmen Neagoe 3rd Feb 20 ASAP

Scheduled for Release

March 24th

343041 ICRD - Additional permissions for Business Course Administrator role No
336803 Additional field in “Supervision data export” report Duncan Needham 17th Jan 20 ASAP

Scheduled for Release

March 24th

336803 ICRD - Additional field in “Supervision data export” report No
330736 College Verification Letters Chloe Bevan 3rd Jan 20  

Scheduled for Release

March 24th

Additional field in Supervision data export report.docx

336803 ICRD - Additional field in “Supervision data export” report

No
307247 Change of/creating new custom queries David Goode 4 Nov 19 Not Given

Scheduled for Release

March 24th

307247 ICRD - Create new custom query  
312262 Student, Apply for Graduation - add confirmation at end of the process John Hocking 14 Nov 19 Not Given

Scheduled for Release

March 24th

PARKED: WAITING FOR RESOURCE
Will be reassessed March

312262 - CRF Student Apply for Graduation - add confirmation at end of process.docx

312262 ICRD - Add confirmation to graduation application

 
292459   Alison Webster 4 Oct 19 ASAP

Scheduled for Release

March 24th

PARKED: WAITING FOR RESOURCE
Will be reassessed Feb 18th

CR - New worklist item for MSt coversheet upload.docx

292459 ICRD - New worklist item for MSt coversheet upload

 
292453 Additional permissions for Departmental MST Administrator role and 3 new MST worklist items Alison Webster 4 Oct 19 ASAP

Scheduled for Release

March 24th

PARKED: WAITING FOR RESOURCE

Will be reassessed Feb 18th

CR - Additional permissions for Departmental MST Administrator role and 2 new MST worklist items.docx

 292453 ICRD - Additional permissions for Departmental MST Administrator role and 2 new MST worklist items

 
240614 New User Role Tracey Boram 20 May 2019 ASAP

Scheduled for Release

March 24th

Request for new user role.docx

240614 ICRD - New user role

No
310368 replacement for iMacro, enabling FoE to upload TRNs in bulk to CamSIS Ursula Clarke 11 Nov 19 1 Oct 2020

Scheduled for Release

May 12th

310368 - FoE upload TRNs from input file into external IDs.docx

310368 ICRD - Enable Faculty of Education to upload TRNs and Placements

No
324504 Anonymise UTT applicant records properly Ursula Clark 12 December 2019 August 2020

Scheduled for Release

May 12th

37649 Grad Anonymisation - info for users v3 (1).docx

Anonymise PGCE applicants UCAS data in CamSIS (2).docx

324504 ICRD - Anonymise UCAS data for PGCE applicants

Yes
324373 College allocator Richard Sellens 12 December 2019 September 2020

Scheduled for Release

May 12th

2018-24 College Allocator split.docx

324373 ICRD - College allocator split

No
276778 Fees in Financial Tracker CI Richard Sellens 28 Aug 2020 May 2020

Scheduled for Release

May 12th

2018-16 Fees setup for Financial Tracker CI v2.docx

276778 ICRD - Fees in Financial Tracker CI

 
310386 College allocation for PGCE applicants process change Ursula Clarke 11 Nov 2019 1 Oct 20

Scheduled for Release

May 12th

310386 - FoE college allocation.docx

310386 ICRD - College allocation for PGCE

 

 

Change Requests added to the PROJECT list as their ask exceeds Live Ops capacity.

To be considered through the portfolio.

HEAT Ref No Brief Details Request From Request Date Forecast Date Status Form Attached

Statutory

Regulatory

240620 Credits on Transcript      

With Portfolio Team For Review And Scheduling

This is a large piece of work and will require recognising workflow notifications and, as a result, email notifications.

Credits to appear on Transcripts.docx

240620 ICRD - Credits on transcripts

No
               
310382

EDM access for Faculty of Education

To be collated and presented as a project size task (1 of 3)

Ursula Clarke 11 Nov 19 1 Oct 20  

310382 - FoE EDM access.docx

310382 ICRD - EDM access for Faculty of Education

No
310368

replacement for iMacro, enabling FoE to upload TRNs in bulk to CamSIS

To be collated and presented as a project size task (2 of 3)

Ursula Clarke 11 Nov 19 1 Oct 20  

310368 - FoE upload TRNs from input file into external IDs.docx

310368 ICRD - Enable Faculty of Education to upload TRNs and Placements

No
310377

Allow PGCE applicants to accept college offer and accommodation through self service.

To be collated and presented as a project size task (3 of 3)

Ursula Clarke 11 Nov 19 1 Dec 20  

310377 - FoE PGCE applicants accepting college membership and accommodation online.docx

310377 ICRD - Allow PGCE applicants to accept college and accommodation

No
               
283366 Christ's College verification letter for PGRD students Louise Yirrell 13 Sept 19 ASAP   283366 ICRD - Christ's College verification letter for PGRD students NO
281192 Modify a table field in table PS_UC_STU_REG_COMP Agustin Fernandez Trujillo 09 Sept 19     281192 ICRD - Modify a table field in table PS_UC_STU_REG_COMP NO
209787 Change to 'Name of Qualification' field on Academic Programme Table and Transcript Sarah Baddeley 6 March 19 ASAP - Before July

With Portfolio Team For Review And Scheduling

This is a large piece of work and will require recognising workflow notifications and, as a result, email notifications.

209787 Name of Qualification field.pdf

209787_ICRD Name of Qualification field V00_01.docx

NO
257149 MST College Allocation Alison Webster 8 Aug 19 1 Jan 19

With Portfolio Team For Review And Scheduling

This is a large piece of work and will require recognising workflow notifications and, as a result, email notifications.

257149 ICARD - MSt College Allocation NO
249100 Gender Options in CamSIS Richard Sellens 13 June 19 24th July 19

With Portfolio Team For Review And Scheduling

This is a large piece of work and will require recognising workflow notifications and, as a result, email notifications.

249100 ICRD - Gender option NO
243647

It is requested that CamSIS will hold the application, offer and confirmation data for JBS (rather than just the confirmation data).

to be combined with 49191

Stuart Band (SB972) for GAO 29 May 19 Before 1st Sept

With Portfolio Team For Review And Scheduling

To be combined with 49191

 

HEAT 243647 JBS data.docx NO
49191

ICE Interface Changes

Import of further information into CamSIS from GAP - This will be a change in working process

Ola Dlugokencka 28/11/2017 Easter 2018

With Portfolio Team For Review And Scheduling

To be combined with 243647

HEAT 49191 change_request_form ICE.docx NO
262286

Change request from the Postgraduate Admissions Review

Project Size

Freya Villis 19/07/2019 01/10/2019

With Portfolio Team For Review And Scheduling

This is a large piece of work and will require sorting out workflow notifications and as a result email notifications.

Change request from the Postgraduate Admissions Review.docx NO
219211

Change of student registration process

Project Size

Katya Samoylova (es541) and Tracey Boram (tlb34)    

With Portfolio Team For Review And Scheduling

HESA Date futures have been delayed to 2020/2021

Possible 2020Q1?

219211 camsis_change_request_form-student registration.docx

219211_ICRD Student Registration.docx

YES
260811

Student Immigration

Project Size

for 2020-21 term

Anthony Dangerfield 18/07/2019 TBC

With Portfolio Team For Review And Scheduling

There are no details available as yet.  This will need to be followed up by the portfolio team Jan 20.

camsis_change_request_form_Student Immigration July 2019.docx YES
95548 Amendment to ownership of students for Department Lianne Sallows 10 May 18 Within 6 Months

With Portfolio Team For Review And Scheduling

To be reviewed when resources are available mid April 19 - review time required is 2 Days Functional.

For SISSC consideration for Q3

HEAT 95548 - Amendment to ownership of Students for department.docx  
95231 Request for academic view available to Tutorial Staff Rebecca Sawalmeh 10 May 18 (no date given)

With Portfolio Team For Review And Scheduling

All being done by training and there will be all new training material and familiarisation sessions

At Steering Committee It was agreed however that this should be considered as part of a bigger proposal that the academic interface be aligned with others (student, admin)

SISSC is asked to consider if current training material meet business needs?

HEAT 95231 - Academic View Tutorial Staff.docx  

 Further details can be found in the Live Ops space in Confluence here.